CMMS is a shortened term for Computerized Maintenance Management Software to which this refers to the set of programs that are designed to improve the effectiveness and efficiency of maintenance activities. On the other hand, a lot of people are wondering on what it really does. The answer lies on the features that it has.
Improving the maintenance effectiveness as well as efficiency can occur only when maintenance functions are monitored, scheduled and planned. For this reason, majority of the CMMS solutions only contain varieties of tools that help in accomplishing this which include work dashboard to understand schedule and workload, automated work requests, collection of equipment and asset detail similar to serial number, location, description, cost and install date, inspection checklist organizer as well as generator, ability to schedule rounds on periodic, monthly, weekly or even daily basis, computerized generation, tracking and scheduling of all management like work orders, repairs and preventive maintenance as well as the use of mobile handheld devices in removing paperwork and increasing mobility.
For those who are not IT oriented, CMMS system could be operated on the company’s computers or even hosted or referred as web based. We can’t deny the fact that there are benefits and drawbacks for each method but generally, web based CMMS is offering lower TCO or Total Cost of Ownership. The moment when CMMS solution has been integrated with maintenance staff and management trained on using the program, work orders, work requests, it is the time when preventive inspections, repairs and maintenance can be assigned, scheduled and processed.
Then after, the results are transmitted to CMMS by using mobile devices. Results are stored and being used for providing various management reports so by that, the maintenance managers will be able to know where their assets are and the condition that they’re in.
Maintenance staff effectiveness and efficiency are increased by means of streamlining work management process. Assuming that it is implemented properly, it is expected to gain around 10 to 30 percent decrease in repair, operational and maintenance cost. The reduction in cost with the use of the aforementioned tools become possible as such solution lets the maintenance management, organizes work management and eliminates paperwork which become proactive.
It has therefore become possible for maintenance and facilities managers to lower their labor costs by means of having less untimely emergency repairs, lower energy bills, increase the useful lifecycle of assets via better preventive maintenance, lowers the capital expenditures since assets need major repairs or replacement less frequently with proactive maintenance operation.
So in short, CMMS solution is giving maintenance and facility managers better control for making maintenance management a well run and visible function in the organization.